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Using a list can help you to organize your thoughts effectively when submitting a formal request to your professor. This checklist can help you outline your request: Your contact information Date of the request Statement of your request and your reasoning Details about the position and your qualifications Indication of supplementary materials you have included Deadline for the reference letter Statement of gratitude Related: Writing a Professional Reference Page for Employment 5. Share information about yourself and your goals The most effective reference letters include specifics about an applicant's skills and experience, so your professor should know as much as possible about you and your goals. Remind your instructor of the attributes you want to emphasize, skills you learned during your studies and career goals you have set. For example, the decision-making and problem-solving skills you cultivated in your professor's class might help you succeed in your new workplace. Perhaps the subjects you mastered while studying with your professor helped shape your career path and professional goals.
I am so grateful for having such an informed and passionate instructor to offer me guidance. I have attached a copy of my resume as well as a summary of my accomplishments, grades, and extracurricular activities. I'd also be happy to discuss this further in person. The letter of recommendation is due on January 9th. You can send it to my email Thank you for taking the time to consider my request. I hope to hear from you soon! Take the hassle out of your job search & get an offer faster
Set a realistic deadline. Submit a formal, written request. Share information about yourself and your goals. Offer extensive details about the potential position. Follow up consistently. Thank your professor. 1. Ask a professor who knows you well If you have studied with many different professors, you might have several instructors who would be willing to write your reference letter. Request a recommendation from a professor who knows you and your work well—the reference letter with the most personal insights is likely to make the greatest impact on your potential employer. For example, an instructor who gave you a good grade might write you a good recommendation. However, a professor who guided you through your academic career and acted as a sort of mentor for you is more likely to write a personal, positive reference. Read more: Asking for a Letter of Recommendation 2. Request a meeting with your professor Since asking for a reference letter is a critical step in getting the job you want, plan to make your request in person.
Email or call your professor to arrange a meeting on campus or in another convenient location. Mention the nature of the meeting so your professor is prepared to address your request. If your professor teaches in a different city, consider arranging a phone meeting or a video chat instead. Consider your application's due date when making your appointment. 3. Set a realistic deadline Students frequently request professors to write references, so your professor may have several to write in addition to maintaining a standard teaching schedule. Aim to make your request at least three weeks before your application's deadline. Asking several weeks in advance increases the chance that your professor will agree to your request and allows ample time for your instructor to write a thoughtful and enthusiastic recommendation. 4. Submit a formal, written request After you talk with your professor in person or by phone, submit a formal request by email or letter as well. Providing your appeal in writing gives you a chance to confirm the important details of your request, including the position or job listing, company, hiring contact and your application's due date.
You will likely be able to identify this information in the job posting or application, or directly from the employer if the request for a recommendation has come later in the hiring process. Related: Character Reference Letter Sample and Tips 3. Send a thank-you to each individual who wrote a recommendation on your behalf Once your letters of recommendation have been completed, send thank-you notes to each individual who wrote a letter for you. Sending your appreciation is a common courtesy that lets your recommenders know you are thankful for their gesture, and will likely ensure their participation in your success in the future. Image description Thank You Letter Format Start with a greeting. Share your gratitude with specific examples. Include any details from your conversations. Close with any additional thoughts or information. End with a polite closing. *Proofread your message: Take a few minutes to review your thank you notes for any spelling, grammar or syntax mistakes. A message that's free of errors shows you're professional and detail-oriented.
You might consider only asking colleagues with more years of professional experience than you. Asking a friend If possible, try and avoid asking friends for recommendation letters. It could be possible that your friend can provide an alternate—but useful—recommendation with a more detailed and intimate testimony. If that's the case, ask a friend who can provide an honest assessment of your skills, abilities and experiences, and if possible, is relevant to your position or industry in some way. Related: How to Include a Referral in Your Cover Letter Letter of recommendation request sample Here is a sample recommendation letter request that you might submit to a teacher, coworker or friend. Dear [ Mr., Ms., Dr., etc. ] Chambers, I hope you are well! I am in the process of submitting an application to [ institution or company name]. Part of the application requires a letter of recommendation from someone who can effectively elaborate on my work habits, skills and achievements. Based on our years of experience together, I believe you can help provide an effective, honest, and detailed letter on my behalf.